23-25 May 2023
IMEX Frankfurt


Hosted buyer programme
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How the hosted buyer programme works

Be our guest at IMEX Frankfurt with access to free travel and accommodation, exclusive networking opportunities and valuable education events. Defined by mutual commitment, trust and respect, the IMEX hosted buyer programme stands apart.


Who can be a hosted buyer?

If you regularly plan or commission large-scale global events, you can join our hosted buyer programme.

Our uniquely flexible hosted buyer programme is designed for event professionals coming to IMEX with business in mind.



 

Why be a hosted buyer?

Our hosted buyer programme helps you make the business connections that matter, all in one place. You'll enjoy a VIP experience with free travel (from within Europe and long-haul too if you're coming as part of a hosted buyer group) and free accommodation while you're at the show.
Appointments to suit you 

We run the most flexible hosted buyer programme in the world, and you have complete flexibility to meet who you wish to. Your commitment to us is to make genuine business appointments with exhibitors (we recommend six to eight per day).

Global networking opportunities

Boost your contact book through a range of networking and social events, plus exclusive access to our Hosted Buyer Lounge.
 
9,300
participants in 2022
42,000
1-2-1 pre-scheduled appointments in 2022
2,268
hosted buyers in 2022
9,300
participants in 2022
42,000
1-2-1 pre-scheduled appointments in 2022
2,268
hosted buyers in 2022

Your hosted buyer questions answered

Applying to be a hosted buyer

Many of our exhibitors invite their key clients to come to IMEX as hosted buyers (we call these exhibitors ‘intermediaries’). So, if you receive an invitation from one of them, and you’d like to be a hosted buyer, follow the link they've sent you, create your IMEX account, and use the unique code to join their hosted buyer group.

You can also apply to us directly to join the hosted buyer programme.

We'll check your registration and let you know if you've been approved as a hosted buyer. This may take up to a week. If you don't meet our qualifying criteria, we'll invite you to register as a visitor buyer instead.
Hosted buyer qualifying criteria


All hosted buyers must: 

- Be responsible for researching, organising, influencing or making budgetary decisions for international events (outside their home country)
- Have three confirmed or planned events taking place in the next three years
- Be coming to the show with purchasing power
- Be at the show for the duration of their hosted buyer programme
- Book appointments with exhibitors (we recommend between six and eight appointments per day)

Note: We make the final decision on qualifying all hosted buyers. 

Receive VIP treatment

Cost

Cost

What we offer
Enjoy free flights (from Europe and long-haul too if you are coming as part of a hosted buyer group), free 4/5 star accommodation and the knowledge that we are taking care of the details. Attendance is free too of course – and there are no cancellation fees or fines.
Hosted buyer lounge

Hosted buyer lounge

Do business, network and relax
A dedicated space to recharge (yourself and your phone), relax and refresh. Visit our friendly Hosted Buyer Team – there to answer any questions you might have.
Networking opportunities

Networking opportunities

Enjoy networking at special events and hosted dinners, catching up with meetings industry friends and new contacts.
Freedom

Freedom

You’re in charge of your schedule at IMEX. While as an IMEX hosted buyer you've made a commitment to make appointments with our exhibitors, we don't matchmake for you (we prefer the personal touch) - and you have complete flexibility on who you meet with.
Appointments

All buyers can make 30-minute appointments direct with exhibitors using our Exhibitor Directory and online appointment system. Hosted buyers can also join group appointments (scheduled by us) or exhibitor presentations (a great way to explore new destinations and ideas). As an approved buyer, four weeks before the show you'll be able to log in to your IMEX account and make appointments.

Convince your boss toolkit

If you need to justify attending IMEX to your manager, our Convince your Boss Toolkit helps build the case:

Convince your boss email
IMEX Frankfurt expenses
Benefits of attending IMEX Frankfurt
Letter to compliance department
We achieved more in two days than in two months going back and forth on emails. So, so helpful. We have a tonne of follow ups and some great new business for the suppliers. A really great show and our team were buzzing.
Ed Poland, Co-Founder and COO, Hirespace
Definition of an appointment
A 30-minute meeting with an exhibitor booked by you, the buyer.

We also make appointments for groups of buyers to attend exhibitor presentations - and some exhibitors offer presentations at certain times that you can book in to. See these as your opportunity to explore new ideas and destinations.

Close to 42,000 1-2-1 appointments were made at IMEX 2022 - they are the lifeblood of our show.
How many appointments do I commit to?
As a hosted buyer, you have the flexibility to meet who you wish. But when you accept our invitation to be hosted, you’re making a commitment to make genuine business appointments with our exhibitors. We recommend 6-8 appointments per day. 
How are appointments made
And who can make them? Buyers can make appointments, whether you are a hosted buyer or a visitor buyer.

Around four weeks before the show, and once you’ve received your welcome email, you’ll be able to log in, search our exhibitor directory and make appointments directly. 
Need any further help?

Contact our hosted buyer team: hosted@imexexhibitions.com
Sarah Lloyd
Sarah Lloyd
Director of Hosted Buyer Programmes
Dan Noyce
Dan Noyce
Senior Relationship Manager
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