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How meetings
work

What you need to know about
meetings at IMEX

Easy to use, our online meeting system saves you valuable time, helps you see who you need to, and puts you in touch with our exhibitors pre-show.
 
Click to see the definition of a meeting
A 30-minute meeting with an exhibitor booked by you, the buyer.

We also make appointments for groups of buyers to attend exhibitor presentations, and some exhibitors offer presentations at certain times that you can book in to. See these as your opportunity to explore new ideas and destinations.

57,700 meetings were held at IMEX 2023; they are the lifeblood of our show.
Meetings for hosted buyers
Hosted buyers are in charge of their schedule at IMEX, but must commit to holding meetings with our exhibitors. We ask that you come to the show with business in hand and spend complete days on the show floor
How are meetings set up?
And who can set them up?

All buyers can set up meetings, whether you are a hosted buyer or a buyer attendee.

Around four weeks before the show, and once you’ve received your welcome email, you’ll be able to log in, search our exhibitor directory and set up meetings direct with exhibitors.

How to book meetings at IMEX 

Check our useful video guide to walk you through:

  • Your show dashboard
  • Accessing your schedule
  • Adding blocks within your shedule
  • Checking your Group appointments
  • Making/ canceling and re-scheduling individual meetings
  • Messaging
  • Viewing the attendee list
  • Attending exhibitor events to your schedule
DOWNLOAD THE HOW TO BOOK MEETINGS GUIDE

General meetings FAQs


How meetings work

What is a meeting?
A 30-minute meeting with an exhibitor booked by you, the buyer. (Only buyers (hosted buyers and buyer attendees) can set up meetings).

We also make appointments for groups of buyers to attend exhibitor presentations, and some exhibitors offer presentations at certain times that you can book in to. See these as your opportunity to explore new ideas and destinations.

57,700 meetings were held at IMEX 2023; they are the lifeblood of our show.
How many meetings do I commit to as a hosted buyer?
When you come to IMEX as a hosted buyer you commit to holding meetings with exhibitors, but you're in charge of your schedule at IMEX. We ask that you come to the show with business in hand.
The easiest way to do business and get value from the show is by holding meetings. We recommend at least six to eight a day. These should be mainly one-to-one meetings, but can include some group appointments and booth presentations.
How are meetings set up and who can set them up?
All buyers set up meetings, whether you are a hosted buyer or a buyer attendee.

Around four weeks before the show, and once you’ve received your welcome email, you’ll be able to sign in, search our exhibitor directory and set up meetings directly.

Buyers are also able to set up meetings via the Products search, attendee list and messages (with exhibitor staff only).

Meetings are only held between buyers and exhibitors. And, can only be initiated by buyers.
How do I send a meeting request? 
Sign in, search our exhibitor directory or product search, click the meeting button that looks like this:

You can choose to set up a meeting with the company, or a specific member of staff.

Once you've selected the time and day of the meeting it will be automatically confirmed in your schedule and the exhibitor's schedule.
Will I get a lot of email/marketing messages from exhibitors?
No, our exhibitors can only contact you through our online meeting system, and can only send messages to one person at a time (they cannot mass mail buyers). All messages will go into your message notifications, available once you sign in (not your email inbox, unless you select this option in your notification settings).
What happens if I don’t hold the recommended numbers of meetings as a hosted buyer?
We regularly check and audit the number of meetings being set up and conducted at the show. If we find that a hosted buyer is not conducting meetings, we may decide to withdraw their hosted status for future shows. This is why it is particularly important for buyers to use our IMEX systems to manage their time at the show.
Any questions? Check our FAQs page or contact us: 

Call: +44 (0) 1273 227311

Email: 
enquiries@imexevents.com
David Kries
David Kries
Senior Relationship Executive
Laura Jewell
Laura Jewell
Relationship Manager
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