Easy to use, our online appointment system saves you valuable time, helps you see who you need to, and puts you in touch with our exhibitors pre-show.
Note: you can make appointments from April 24, 2023.

For more detailed guidance on how to make appointments, sign in and go to Quick help guides for hosted buyers/ visitor buyers.

Frequently asked questions

How appointments work

What is an appointment?

A 30-minute meeting with an exhibitor booked by you, the buyer. (Only buyers - hosted buyers and visitor buyers - can make appointments).

We also make appointments for groups of buyers to attend exhibitor presentations - and some exhibitors offer presentations at certain times that you can book in to. See these as your opportunity to explore new ideas and destinations.

Close to 42,000 1-2-1 appointments were made at IMEX 2022 - they are the lifeblood of our show.

How many appointments do I commit to as a hosted buyer?

When you come to IMEX as a hosted buyer you commit to making appointments with exhibitors, but you're in charge of your schedule at IMEX. We ask that you come to the show with business in hand.
The easiest way to do business and get value from the show is by making appointments. We recommend at least six to eight a day. These should be mainly 1-2-1 appointments, but can include some group appointments and stand presentations.

How are appointments made and who can make them?

All buyers make appointments, whether you are a hosted buyer or a visitor buyer.

Around four weeks before the show, and once you’ve received your welcome email, you’ll be able to sign in, search our exhibitor directory and make appointments directly.

Buyers are also able to make appointments via the Products and Services search, attendee list and messages (with exhibitor staff only).

Appointments are only made between buyers and exhibitors. And, can only be initiated by buyers.

How do I send an appointment request? 

Sign in, search our exhibitor directory or product and services search, click the appointment button that looks like this:

You can choose to make an appointment with the company, or a specific member of staff.

Once you've selected the time and day of the appointment it will be automatically confirmed in your schedule and the exhibitor's schedule.

Will I get a lot of email/marketing messages from exhibitors?

No, our exhibitors can only contact you through our online appointment system, and can only send messages to one person at a time (i.e. they cannot mass mail buyers). All messages will go into your message notifications – available once you sign in (not your email inbox, unless you select this option in your notification settings).

What happens if I don’t make the recommended numbers of appointments as a hosted buyer?

We regularly check and audit the number of appointments being made and conducted at the show. If we find that a hosted buyer is not conducting appointments, we may decide to withdraw their hosted status for future shows. This is why it is particularly important for buyers to use our IMEX systems to manage their time at the show.

Have any further questions?

Contact us: +44 (0) 1273 227311
Email: enquiries@imexexhibitions.com