Join the IMEX hosted buyer programme
Could I be a hosted buyer?
If you regularly plan or commission international events or incentive travel programmes - and you're coming to IMEX with business in mind, you can apply to join our hosted buyer programme. Our uniquely flexible hosted buyer programme is designed for event professionals just like you.
Should I be a hosted buyer?
All the reasons why
Free and easy travel and accommodation
Flexible appointment scheduling
Global contacts and connections
Free professional development
Exclusive lounge access
How can I be a hosted buyer?
Around 300 of our exhibitors invite their key clients to come to IMEX as hosted buyers (we call these exhibitors ‘intermediaries’). So, if you receive an invitation from one of them, and you’d like to be a hosted buyer, follow the link they've sent you, create your IMEX account, and use the unique code to join their hosted buyer group.
If you prefer you can also register with us direct.
We'll check your registration and let you know if you've been approved as a hosted buyer. This takes around 10 working days. If you don't meet our qualifying criteria, we'll invite you to register as a visitor buyer instead.
Find out more about how our hosted buyer programme works including how to make appointments and travel reimbursements.
All hosted buyers must:
- Be responsible for researching, organising, influencing or making budgetary decisions for international events (outside their home country)
- Have three confirmed or planned events taking place in the next three years
- Be coming to the show with purchasing power
- Be at the show for the duration of their hosted buyer programme
- Book appointments with exhibitors using our online system (we recommend between six and eight appointments per day, although you're welcome to make more!)
All buyers commit to making six to eight 30-minute appointments per day direct with exhibitors using our Exhibitor Directory and online appointment system. Hosted buyers can also join group appointments (scheduled by us) or exhibitor presentations (a great way to explore new destinations and ideas). As an approved buyer, four weeks before the show you'll be able to log in to your IMEX account and make appointments. Once you're signed up - we'll guide you through every step.
All about appointments
Convince your boss toolkit
If you need to justify attending IMEX to your manager, our Convince your Boss Toolkit helps build the case:
Convince your boss email
IMEX Frankfurt expenses
Benefits of attending IMEX Frankfurt
Letter to compliance department
"It's about meeting new suppliers and hoteliers, but it's also about seeing my friends in the industry, and peers and colleagues. I have a global team but I'm based in the US, so it's good to see my team in person too!"
Beau Balin, Global Market Leader, CWT Meetings & Events US
We also make appointments for groups of buyers to attend exhibitor presentations - and some exhibitors offer presentations at certain times that you can book in to. See these as your opportunity to explore new ideas and destinations.
Close to 42,000 1-2-1 appointments were made at IMEX 2022 - they are the lifeblood of our show.
All buyers can make appointments, whether you are a hosted buyer or a visitor buyer.
Around four weeks before the show, and once you’ve received your welcome email, you’ll be able to log in, search our exhibitor directory and make appointments directly with exhibitors.