Flying to IMEX Frankfurt

All hosted buyers must add their travel details to their IMEX account, and ensure the dates match their itinerary.
We’ll reimburse the cost of a round-trip flight to and from Frankfurt, even if this includes a stopover, but not the cost of additional flights, which are not part of the round-trip.
Book your travel as early as possible to make sure it’s within our travel reimbursement limit.
We’ll reimburse whichever is lower: either the actual flight cost (including taxes) or the maximum travel reimbursement limit for your departure airport.
If you can only secure flights above our travel reimbursement limit, contact us before you book.
If your preferred departure airport is not listed in our travel reimbursement limits and you cannot find flights within the reimbursement limit of your home country or US state listed on the reimbursement table, contact us to agree the reimbursement amount before you book.
Any flight changes you make must still adhere to the travel terms and conditions.
We’ll only reimburse the flight taken to attend IMEX Frankfurt. If you have to change your flight for any reason, we’ll only pay for the cost of the original flight and not any associated fees for changing or cancelling your flight.
We will not reimburse your flight costs if you cancel your participation.
If your flight is canceled or missed for any reason, you should take the next available flight to Frankfurt. You must inform your intermediary/group leader or us as soon as possible. We are not responsible for any additional costs incurred.

Baggage costs and early check-in fees: 

We’ll reimburse baggage costs (a maximum of one bag per person) and early check-in fees. These must be added to your travel reimbursement claim and the total cost must come within our travel reimbursement limit. These costs should be shown on the invoice attached to your travel reimbursement claim.

Upgrades: 

We’ll reimburse additional costs such as class upgrades, seat upgrades or extra leg room only if they are claimed at the same time as the flight cost but only up to our travel reimbursement limit.

Flight credits: 

If a credit from a previous unused flight is used to pay for your flight to IMEX, attach proof of payment for the original flight when you submit your travel reimbursement claim.

Travel agency fees: 

We are not responsible for and will not reimburse any travel agency fees.

Frequent flyer miles: 

Flights can be booked using loyalty card points and frequent flyer miles (or equivalent). We’ll only reimburse taxes and other related charges (class upgrades, extra leg room but not agency fees), which have been paid for and for which the monetary value is shown on the airline invoice, up to the maximum travel reimbursement limit for your departure airport.

Currency: 

Reimbursements are made in either GBP, EUR or USD. If your travel is booked in either GBP, EUR or USD, we will in most cases reimburse you in the same currency. If a currency conversion is necessary, then the exchange rate on the day you submit your reimbursement will be used.

Bank charges: 

We will cover bank transfer charges from our own account. You may be charged by your own bank or an intermediary bank for receiving the transfer. We will not cover these bank charges. If invalid bank details are provided and the bank transfer is rejected, you are responsible for the charges and any additional charges incurred by us.

Itinerary and reimbursement:

Select reimbursement type Driving and complete the form. We'll email you a link for your parking voucher nearer the show.