23-25 May 2023
IMEX Frankfurt



 

TRAVEL, TRANSFERS, ACCOMMODATION AND VISAS

Facts and frequently asked questions

Flights
As a hosted buyer, you can book your flight and we’ll reimburse the cost (up to our travel reimbursement limit). This does not apply to hosted buyers on the IMEX individual long-haul programme.

Before booking your flight:

Check the travel reimbursement limits and conditions. Contact us if your local airport is not listed.

Check you have the arrival and departure times for your programme dates (in your welcome email), and book flights that allow you to attend complete days at the show during your programme. Contact us before booking if you cannot find flights that allow this.
Hosted hotel accommodation
We book your hotel for you, choosing the hotel based on the hosted buyer group you’re part of, and your programme dates. Once your hotel is confirmed, we’ll email you the hotel’s contact details and add them to your IMEX account under Hotel Confirmation.

This will be approximately five weeks before the show. Check the details straight away and let us know if any changes need to be made.
Changes to your accommodation booking
If you need to change the night(s) you’re being hosted, contact your intermediary. (Your hosted hotel nights are set according to your hosted buyer group’s programme dates.)

We cannot change the hotel we’ve booked for you as this is set based on the hosted buyer group you’re part of.
Extras
Any extra nights should be booked direct with the hotel at your own expense (at rates set by the hotel). Contact us before you do this so we can send the hotel’s reservations team the details of your IMEX hosted night(s).
Your IMEX hosted nights are room only and do not include breakfast (However, your group leader may choose to host group breakfast meetings.)

Check-in is usually from 17:00. Check out in good time to be at the show by 10:00. If you need early check-in or late check out, contact the hotel direct. Any additional charges will be payable by you.

Your IMEX hosted nights are paid for in advance. Provide a credit card at check-in for extra expenses such as breakfast, room service, telephone, laundry, mini bar, late check-out fees or resort fee and settle these when you check out.
If you’d like to share your room, contact us so we can update your record. Any additional charges will be payable by you.
Shuttle bus transfers
Airport shuttle buses

Regular IMEX shuttle buses run between the airport and Messe Frankfurt from Monday 22 May to Thursday 25 May 2023. (To make sure you’re included on our airport transfer manifest, submit your travel reimbursement claim by Friday 28 April 2023.)

Arrival

If you arrive at Frankfurt airport outside the shuttle bus transfer dates and times below, make your own way to your hotel or  to Messe Frankfurt (at your own expense).

Before Monday 22 May 2023

Contact your hosted buyer group leader if you’re arriving early. No IMEX shuttle bus transfers are available.

Arriving Monday 22 May 2023

IMEX hosts will direct you from the terminal to your shuttle bus for your transfer to your hotel.

Arriving Tuesday 23 May 2023 or Wednesday 24 May 2023

IMEX hosts will direct you from the terminal to your shuttle bus for your transfer to Messe Frankfurt. Complimentary luggage storage is available at Messe Frankfurt.

Departure

Check out of your hotel settling any additional expenses before the hotel’s check-out time and to arrive at the show by 10:00. Bring your luggage to Messe Frankfurt and use the complimentary luggage storage. If you leave outside the transfer times below, make your own way to the airport (at your own expense).

From Messe Frankfurt to Frankfurt airport (every 20 minutes between the times below)
                   
Tuesday 23 May 2023 8:30 to 18:30

Wednesday 24 May 2023 8:30 to 18:30

Thursday 25 May 2023 8:30 to 17:30

Frankfurt main train station shuttle buses

Arrival

If you arrive at Frankfurt main train station outside the shuttle bus transfer dates and times below, make your own way to your hotel or to Messe Frankfurt (at your own expense).

Arriving on or before Monday 22 May 2023

Contact your hosted buyer group leader if you’re arriving early. No IMEX shuttle bus transfers are available.

Arriving Tuesday 23 May 2023 or Wednesday 24 May 2023

Between 8:30 and 12:00 IMEX hosts will direct you from the station to your shuttle bus for your transfer to Messe Frankfurt. Complimentary luggage storage is available at Messe Frankfurt.

Departure

Check out of your hotel settling any additional expenses before the hotel’s check-out time and to arrive at the show by 10:00. Bring your luggage to Messe Frankfurt and use the complimentary luggage storage. If you leave outside the transfer times below, make your own way to the station (at your own expense).

From Messe Frankfurt to Frankfurt main train station (every 20 minutes between the times below) 

Tuesday 23 May 2023 15:00 to 18:30

Wednesday 24 May 2023 15:00 to 18:30

Thursday 25 May 2023 15:00 to 17:30
 

Hotel shuttle buses

IMEX shuttle buses run between your hotel and Messe Frankfurt every morning, and back to your hotel after the show in the evening. Log in to your IMEX account and select Hotel Shuttle Bus Transfers for the timetable.
Public transport
If you'd like to make your own way to and from the airport/to and from your hotel at your own expense view how to get there.

Messe Frankfurt is easy to get to from the airport, from your hotel or by car or train from outside Frankfurt. It's walking distance from many central Frankfurt hotels too.
Visas
If you need help with your visa application, you can request and download a letter from us to support your application by logging in to your IMEX account and selecting Visa. 
Exclusions
We do not cover meals, personal expenses, hotel upgrades, taxis, visa or visa waiver fees, travel insurance or local airport/train station transfers.
Related pages
 
BEING A HOSTED BUYER

BEING A HOSTED BUYER

Discover who can join our hosted buyer programme and who it has been designed it for. Learn about hosted buyer attendance, registration and other practicalities.
Visit page
APPLYING TO BE A HOSTED BUYER

APPLYING TO BE A HOSTED BUYER

There are two ways to become a hosted buyer, through an invitation email from an intermediary or register with us direct.
Register to attend
Appointments at IMEX

Appointments at IMEX

Learn about how appointments are made, how many appointments should be made, scheduling in events, activities and education, group appointments and stand presentations.
Find out more
TRAVEL, TRANSFERS, ACCOMMODATION AND VISAS

TRAVEL, TRANSFERS, ACCOMMODATION AND VISAS

Details on flights, accommodation, extras, transfers and visas for hosted buyers.
 
Learn more
 Travel reimbursements explained

Travel reimbursements explained

Find out what we'll reimburse hosted buyers for, including reimbursement limits, what's not covered, submitting your travel reimbursement claim and payment.
Visit page
HOSTED BUYER QUALIFYING CRITERIA

HOSTED BUYER QUALIFYING CRITERIA

Find out if you meet our hosted buyer qualifying criteria.



 
See more
BADGES, CONVINCE YOUR BOSS TOOLKIT

BADGES, CONVINCE YOUR BOSS TOOLKIT

Important details about your badge, and tools to help you present a case to your boss to attend IMEX.
 
Find out more
GROUP LEADERS

GROUP LEADERS

Everything you need to know about the group leader role, from assigning a group leader to being a group leader.

 
Visit page
Contact us  

Call: +44 (0)1273 224957
or email: hosted@imexexhibitions.com
Sarah Lloyd
Sarah Lloyd
Director of Hosted Buyer Programmes
Dan Noyce
Dan Noyce
Senior Relationship Manager
Processing. Please wait.
Loading...