A group leader travels with the hosted buyer group and escorts them to their group appointments. They are the key contact for your hosted buyers and for us during the show. As an IMEX intermediary it’s your responsibility to assign a group leader for each hosted buyer group you manage.
Group leaders should:
- Have contact details for all your hosted buyers in case of emergencies
- Have the group appointment schedule for your hosted buyer group, and accompany your hosted buyer group to all group appointments
- Tell us straight away if any hosted buyers cancel their attendance or do not attend. (If a hosted buyer does not check in to their hotel for their first night’s accommodation, we’ll cancel any further accommodation we’ve booked for them)
We’ll host one group leader for a minimum of 10 confirmed hosted buyers, unless otherwise agreed.
Your group leader should register as soon as possible, and we will approve them as a hosted group leader once your hosted buyer group reaches the agreed minimum number. Once approved the hosted group leader will be able to confirm their travel and accommodation preferences and submit their travel reimbursement claim.
If you’re the group leader let us know so we can add the role to your registration.