Group leaders

A group leader travels with the hosted buyer group and escorts them to their group appointments. They are the key contact for your hosted buyers and for us during the show. As an IMEX intermediary it’s your responsibility to assign a group leader for each hosted buyer group you manage.

Group leaders should: 

- Have contact details for all your hosted buyers in case of emergencies 
- Have the group appointment schedule for your hosted buyer group, and accompany your hosted buyer group to all group appointments
- Tell us straight away if any hosted buyers cancel their attendance or do not attend. (If a hosted buyer does not check in to their hotel for their first night’s accommodation, we’ll cancel any further accommodation we’ve booked for them)

We’ll host one group leader for a minimum of 10 confirmed hosted buyers, unless otherwise agreed.

Your group leader should register as soon as possible, and we will approve them as a hosted group leader once your hosted buyer group reaches the agreed minimum number. Once approved the hosted group leader will be able to confirm their travel and accommodation preferences and submit their travel reimbursement claim.

If you’re the group leader let us know so we can add the role to your registration.

Being an intermediary

Find out more about being an intermediary including responsibilities, practicalities, options and how to apply.

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Inviting your clients to IMEX

Access our sample invitation email and explore all you need to know about inviting your clients to IMEX.

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GROUP APPOINTMENTS

Learn more about setting and matching group appointment preferences, group appointment scheduling and group appointment attendance.

GROUP LEADERS

Everything you need to know about the group leader role, from assigning a group leader to being a group leader.

Travel reimbursements explained

Find out what we'll reimburse hosted buyers for, including reimbursement limits, what's not covered, submitting your travel reimbursement claim and payment.

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HOSTED BUYER QUALIFYING CRITERIA

Find out if you meet our hosted buyer qualifying criteria.

BADGES, CONVINCE YOUR BOSS TOOLKIT

Important details about your badge and tools to help you present a case to your boss to attend IMEX.

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GROUP LEADERS

Everything you need to know about the group leader role, from assigning a group leader to being a group leader.

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BEING A HOSTED BUYER

Discover who can join our hosted buyer programme and who it has been designed it for. Learn about hosted buyer attendance, registration and other practicalities.

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APPLYING TO BE A HOSTED BUYER

There are two ways to become a hosted buyer, through an invitation email from an intermediary or register with us direct.

Appointments at IMEX

Learn about how appointments are made, how many appointments should be made, scheduling in events, activities and education, group appointments and stand presentations.

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